Section Cancellation Requests

Section Cancellation requests are necessary to cancel an enrolled section due to low enrollment or extenuating circumstances. If a section with no enrollment needs to be cancelled, a section cancellation form is not needed and the department should cancel the section in Banner.

Section Cancellation Deadlines

It is important that sections be cancelled by the appropriate deadline to ensure that students will have an opportunity to register for other courses. The 2018-2019 academic year deadlines by semester are:

Fall 2018: August 9, 2018 at 10:00 am
Spring 2019: January 7, 2019 at 10:00 am
Summer 2019: May 13, 2019 at 10:00 am

Cancelling a Section

Cancelling a section is a two-step process. Departments are responsible for cancelling the section in Banner, and the Office of the Registrar is responsible for dropping any enrolled students from the cancelled section.

Department Responsibilities:

Before the section cancellation deadline, check your course offerings for sections that need to be cancelled (Checking for Minimum Enrollment)
Inform all students enrolled that the section will be cancelled
In Banner:
- Remove all building and room data from the section
- Remove all instructors from the section
- Change section status to “C” (Cancel)
Submit a Section Cancellation Request Form (PDF) to regsched@uga.edu

Registrar Responsibilities:

Drop all students from the section
Change section status from “C” (Cancel) to “X” (Registrar Cancel)

Minimum Enrollment Policy

Prior to the deadline for cancelling a section, class enrollment in the section should be reviewed. Sections that do not meet the minimum enrollment requirement as defined by the Minimum Enrollment policy should be cancelled. The minimum enrollment requirement for an undergraduate class section is ten students, and the minimum enrollment requirement for a graduate class section is five students. This policy does not apply to thesis, dissertation, and directed study courses. Exceptions to the minimum enrollment policy require approval from the department head, dean, and Vice President for Instruction.

Section Cancellation Request Form (PDF)