DegreeWorks FAQs

General FAQs

The updates go live May 1, 2023.
Some key features of this update include a new, more modern look and feel, ADA compliance for web accessibility, and the inclusion of the Major GPA and Honors requirements.
Please visit the DegreeWorks Tutorials page for a full list of video and web resources.
Yes, the update offers a more mobile and tablet friendly experience.

DegreeWorks is a web-based tool to help students and advisors monitor progress toward degree completion. DegreeWorks looks at the degree requirements of the UGA bulletin and the coursework completed to produce an easy-to-read audit. The audit is divided into cards showing courses taken or registered that count toward degree requirements. Checkboxes exist within each card to easily outline which courses and requirements are complete. DegreeWorks also allows students and their advisors to plan for future coursework.

DegreeWorks is available to all current registration eligible undergraduate, Pharmacy, Juris Doctorate, and Master of Social Work students. There are plans to eventually extend DegreeWorks to graduate and certificate students.

 

Yes.

Like other processes accessed through the MyUGA portal, DegreeWorks is accessed through a secure login. Remember that your advisor, faculty members, and authorized staff will be able to view the information contained in DegreeWorks.

No.

Registration including prerequisite checks will continue to be handled through Athena.

Graduation terms display once you apply to graduate via Athena.

Yes.

You can save or print a PDF version of your audit using the printer icon in the upper right of the audit.

 

 

Audit FAQs

A DegreeWorks audit is a review of past, current, and planned coursework that provides information on completed and outstanding Bulletin requirements necessary to complete a degree, major, minor, and/or area of emphasis.

The audit is divided into cards such as Degree, University Requirements, General Education (Core), and Major Requirements. Each card works like a checklist that contains boxes that are automatically checked when a requirement is met. 

The information in DegreeWorks is refreshed each night. Any changes made to your record (e.g., grade changes or classes added/dropped) will be seen in DegreeWorks within 24 hours.

Yes.

Once grades have been processed at the end of the semester, they are viewable in DegreeWorks.

Yes.

On the Audit page, click on the Class History from the dropdown in the kebab menu at the top for a list of courses taken at UGA as well as transfer courses.

Your audit will outline courses needed to meet degree, major, minor, and/or area of emphasis requirements within each specific card. You may then use this information to discuss your plan with your academic advisor.

Please ask your advisor for assistance. The first step is to clarify what information you believe is wrong. These are the most common problems and courses of action:

  • My major is wrong on my audit.
    If you have not officially changed your major, contact your current advisor for instructions. If you have already officially changed your major, the DegreeWorks audit will only display your active degree audit. If your change is effective for a future term, the change may not reflect until that term.
  • The requirements for my major are wrong.
     Look at the catalog term that appears on the major card of the audit. This is the catalog (Bulletin) you are using to complete your major requirements. If you believe you should be using older or newer requirements, contact your advisor. 
  • My transfer courses don't appear in the right place.
    If you are concerned about a transfer course that should be applying in the audit, contact your advisor.
  • Classes are not applying in the “right” place.
    DegreeWorks uses a ‘best fit’ approach for meeting requirements so classes may apply to different sections as you take more courses. If you have further questions, please contact your advisor.
  • My advisor or department chair gave me permission to substitute a course, but it's not showing on my audit.
    Talk with your advisor. Advisors can request to the designees of the dean’s office an exception to the standard requirements. Once exceptions are entered by the dean’s office of the given school/college, the change will appear on the audit.
  • My minor is missing from my audit.
    If you have not officially declared your minor, please go to My Programs, which is accessible through Athena, to add or check the status. 
  • My major requires me to complete an area of emphasis, but it didn’t appear on the audit. What’s wrong?
    If you have not officially declared your area of emphasis, please go to My Programs, which is accessible through Athena, to add or check the status..

If none of these problems describe your situation, or if you need additional help identifying the issue, contact your advisor. If the advisor believes a technical error exists on the audit, they will email the Office of the Registrar at degreewk@uga.edu.

You should look at your audit at least four times a semester. You should always review your audit:

  1. Before you meet with your academic advisor to discuss registration for an upcoming semester.
  2. After you register to ensure that the courses you selected applied to your requirements correctly.
  3. After  your grades for each semester are posted.
  4. Any  time you make a change to your schedule or major.
Your degree audit is a tool to provide you with academic information related to your degree progress. It displays courses required and completed in your degree program. Your transcript is your official university academic record and provides a chronological list of courses completed and other academic information.

DegreeWorks examines your program holistically and places each course using a "best fit" scenario. The "best fit" process will not always be perfect, particularly when multiple possibilities exist.

Classes may apply to different sections as you take more courses. If you have a course that does not appear in the area in which you expected, please contact your advisor for assistance.

In most cases, yes. DegreeWorks is programmed to recognize that some courses can fulfill more than one requirement. If you have any questions, contact your advisor.
In most cases, classes were coded during the admissions process so they would be placed on your audit as transfer work. If your audit does not look like you expected, please contact your advisor.

While DegreeWorks has been designed to check almost everything that you must complete to qualify for graduation, there may be additional requirements for your major that must be completed as well. You should use DegreeWorks in conjunction with the Bulletin and with any information that your major department provides to ensure that you remain on track for graduation. If you have questions about any additional requirements for your major, talk with your advisor.

The fact that you took and passed a PE course is reflected in the University Requirements card. However, since the hour earned in your PE class does not count towards the number of hours required by your degree program, the hour goes to the Quarter System Credit and Credits Not Counted Toward Graduation card in your audit.
You can find a statement at the top of the Degree card that lists the total number of General Elective Credits that you are allowed to take for your degree program (your General Elective Credits Required = xx). Credits taken in excess of this number may fall into the Excess Credit section. This number might not change as you take courses. You can look at the number of Credits Applied in the General Electives card to see how many General Electives have already been taken.

The General Elective Credits Required number is derived by subtracting the sum of all Credits Required or Credits Applied (whichever is higher) from each Core card (Areas I-VI, the major card, and any minor card) less any credits shared between cards.

When determining the credits for each card, DegreeWorks looks at Credits Required until Credits Applied has achieved its minimum. If Area VI requires 18 credits hours but 20 are applied, DegreeWorks will look at the Credits Applied value and recalculate General Electives Credits Required.

For the most part, the credits in the Honors card will share with other cards. It is possible, though, to take a class to satisfy the Honors requirement that does not fall into any other card.

If all of the credits taken to satisfy the Honors requirement also fall into other cards, then the credits applied will factor into the General Elective Credits Required calculation as shared credits. If there are credits that are not shared, then the Credits Applied in the Honors card will be subtracted just like the credits in the major or minor.

The Last 45 of 60 Residency Requirement looks at the most recent 60 credits taken by the student. It verifies that the last 45 of these 60 have been taken in residence at UGA. This residency requirement does not include AP credit, departmental exemption credit, or transfer credit.

The See Advisor icon typically displays when all individual requirements are met except for a header qualifier. Header qualifiers include requirements, such as minimum GPA and overall credits, required to fulfill a card.

Typically, Undergraduate students will see a status of UG + Level (Ex. UG 2nd Year). When a student has been admitted to a Graduate program before graduating from their Undergraduate program, their Class Level may reflect “{goal}”. The audit is still pulling in an Undergraduate record, while their Class Level is trying to pull in their Graduate level (GM). In the old dashboard, this field was blank if this occurred. In the new Responsive dashboard, this field displays “{goal}”.

You can find the major GPA at the top of the major card. This GPA will include all grades for all courses that appear in that section of the audit, including Area of Emphasis.

You can delete them, although it may change the formatting in your Plans. You can also ask your advisor to delete them.

After it is approved by the dean's office, the designee will record the exception in DegreeWorks. The course you completed will fulfill the requirement, and an additional line will appear under it that explains why the exception was entered. You can also view this information in the separate Exceptions card at the bottom of the audit.
Look at the degree information next to your name at the top of the screen. You'll notice that the degree box has a drop-down arrow. Use this to select your second degree. Once you select on this, an audit with the additional major will display.​

Look at the degree information next to your name at the top of the screen. You'll notice that the degree box has a drop-down arrow. Use this to select your second degree. Once you select on this, an audit with the additional major will display

If you successfully repeat a course, only your last attempt counts toward degree requirements. The earlier attempt(s) will be placed in a Non-Credit card at the bottom of your audit. The courses in this area do not count toward your total hours, and they cannot be used to fulfill requirements. Repeated courses will have an ‘R’ in the Repeat column. See the Course Deletions section under Courses and Credits in the Bulletin for additional information.
Yes, in progress courses are used towards requirements and in credits applied. In progress courses are also used to satisfy University Requirements.

This is a wild card in DegreeWorks. If the @ sign appears with course numbers after it (i.e., @ 1000), it means that you can take any subject area with that level (a 1000 level course from any subject area).

If it appears after a subject prefix (i.e., PSYC @), it means that you can take any course with that subject prefix (any course in Psychology). 

The What-If allows for students to see a projected audit showing how a change of major, minor, or area of emphasis will change the degree completion status. It also allows for projecting future courses to see how that will change the degree completion status.

To properly process a What-If audit, a College must be selected as well as the required fields. Once a College is selected and the What-If processed, you should see the updated information.

The FERPA status will show in the Student Information card, at the top of a student’s audit.

FERPA is the Family Educational Rights and Privacy Act. More information about FERPA is located here. Under the act, students can opt to restrict their educational records.
Please contact your academic advisor.

 

 

Advisor FAQs

This is holdover from the database changes. You can delete them, although it may change the formatting in your Plans.
To have a template created, Colleges/departments can contact Curriculum Systems (currsys@uga.edu) and provide a 4-year course layout for validation. Once validated, the DegreeWorks Team will turn this plan into a template. Yes, in progress courses are used towards requirements and in credits applied. In progress courses are also used to satisfy University Requirements.