DegreeWorks FAQs

General FAQs

DegreeWorks is a web-based tool to help students and advisors monitor progress toward degree completion. DegreeWorks looks at the degree requirements of the UGA bulletin and the coursework completed to produce an easy-to-read audit. The audit is divided into block requirements of how courses taken or registered count toward degree requirements. Checkboxes exist within each block to easily outline what courses and requirements are complete. DegreeWorks also allows students and their advisors to plan for future coursework.

 

DegreeWorks is available to all current registration eligible undergraduate, Pharmacy, and Juris Doctorate students.

 

Yes.

Like other processes you use through the MyUGA portal, DegreeWorks is accessed through your secure login. Remember that your advisor, faculty, and authorized staff will be able to view the information contained in DegreeWorks.

No.

Registration including prerequisite checks will continue to be handled through Athena.

Graduation terms display once you apply to graduate via Athena.

Yes.

Utilizing the 'Save as PDF' button, you can save or print a .pdf version of your audit. When doing so, please be aware of FERPA regulations.

 

 

Audit FAQs

A DegreeWorks audit is a review of past, current and planned coursework that provides information on completed and outstanding bulletin requirements necessary to complete a degree/major/minor/area of emphasis.

The audit is divided into block requirements such as Degree, University Requirements, General Education (Core), and Major Requirements. Each block works like a checklist that has boxes that are automatically checked when a requirement is met.

The information in DegreeWorks is refreshed each night. Any changes made today (e.g., grade changes or classes added/dropped) will be seen in DegreeWorks tomorrow.

Yes.

Once grades have been processed at the end of the semester, they are viewable in DegreeWorks.

Yes.

On the Audits tab, click on the Class History link at the top for a list of courses taken at UGA as well as transfer courses.

Each term DegreeWorks will reset the In-Progress term to the upcoming term. This will happen the day after completion of grade processing.
Your audit will outline courses needed to meet degree, major, minor, and/or area of emphasis requirements within each specific block. You may then use this information to discuss your plan with your academic advisor.

Please ask your advisor for assistance. The first step is to clarify what information you believe is wrong. These are the most common problems and courses of action:

  • My major is wrong on my audit.
    If you have not officially changed your major, contact your current advisor for instructions. If you have already officially changed your major, the DegreeWorks audit will only display your active degree audit. If your change is effective for a future term, the change may not reflect until that term.
  • The requirements for my major are wrong.
    Look at the catalog term that appears on the major requirements block of the audit. According to our records this is the catalog (bulletin) that you are using to complete your major requirements. If you believe you should be using older or newer requirements, contact your advisor.
  • My transfer courses don't appear in the right place.
    If you are concerned about a transfer course that should be applying in the audit, contact your advisor.
  • Classes are not applying in the “right” place.
    DegreeWorks uses a ‘best fit’ approach for meeting requirements so classes may apply to different sections as you take more courses. If you have further questions, please contact your advisor.
  • My advisor or department chair gave me permission to substitute a course, but it's not showing on my audit.
    Talk with your advisor. Advisors can request to the designees of the Dean’s Office an exception to the standard requirements. Once exceptions are entered by the Dean’s office of the given school, the change will appear on the audit.
  • My minor is missing from my audit.
    If you have not officially declared your minor, contact your current advisor for instructions. If you have already officially declared your minor, your department may still be updating your records. Please contact your department for a status of the change.
  • My major requires me to complete an area of emphasis, but it didn’t appear on the audit. What’s wrong?
    If you have not officially declared your area of emphasis, contact your current advisor for instructions. If you have already officially declared your area of emphasis, your department may still be updating your records. Please contact your department for a status of the change.

If none of these problems describe your situation, or if you need additional help identifying what’s wrong, contact your advisor. If the advisor believes a technical error exists on the audit, they will email the Office of the Registrar at degreewk@uga.edu.

At least four times a semester. You should always review your audit:

  1. Before you meet with your academic advisor to discuss registration for an upcoming semester.
  2. After you register to ensure that the courses you selected applied to your requirements like you thought they would.
  3. After your grades for each semester are posted.
  4. Any time you make a change to your schedule or major.
Your degree audit is a tool to provide you with academic information related to your degree progress. It displays courses required and completed in your degree program. Your transcript is your official university academic record and provides a chronological list of courses completed and other academic information.

DegreeWorks looks at your program holistically, and places each course using a "best fit" scenario. The "best fit" process will not always be perfect, particularly when multiple possibilities exist.

Classes may apply to different sections as you take more courses. If you have a course that does not appear in the area in which you expected, please contact your advisor for assistance.

In most cases, yes. DegreeWorks is programmed to recognize that some courses can fulfill more than one requirement. If you have any questions, contact your advisor.
In most cases, classes were coded during the admissions process so they would be placed on your audit as transfer work. If your audit does not look like you expected, please contact your advisor.

A few.

While DegreeWorks has been designed to check almost everything that you must complete to qualify for graduation, there may be additional requirements for your major that must be completed as well. You should use DegreeWorks in conjunction with the University bulletin and with any information that your major department provides to ensure that you remain on track for graduation. If you have questions about any additional requirements for your major, talk with your advisor.

The fact that you took and passed a PE course is reflected in the University Requirements block. However, since the hour earned in your PE class does not count towards the number of hours required by your degree program, the hour goes to the Not Counted block of your audit.
After it is approved by the Dean's Office, the designee will record the exception. The course you completed will fulfill the requirement, and an additional line will appear under it that explains why the exception was entered.
Look at the degree information next to your name at the top of the screen. You'll notice that the degree box has a drop-down arrow. Use this to select your second degree. Once you select on this, an audit with the additional major will display.​

Yes.

Utilizing the 'Save as PDF' button, you can save or print a .pdf version of your audit. When doing so, please be aware of FERPA regulations.

If you successfully repeat a course, only your last attempt counts toward degree requirements. The earlier attempt(s) will be placed in a "Non-credit" category at the bottom of your audit. The courses in this area do not count toward your total hours, and they cannot be used to fulfill requirements.

This is a wild card in DegreeWorks. If the @ sign appears with course numbers after it (i.e., @ 1000:4999), it means that you can take any subject area with that level (a 1000-4000 level course from any subject area).

If it appears after a subject prefix (i.e., PSYC @), it means that you can take any course with that subject prefix (any course in Psychology).

FERPA is the Family Educational Rights and Privacy Act. More information about FERPA is located here. Under the Act students can opt to restrict their educational records. To place or remove a restriction a student will enter OASIS and go to the 'Change Address Information' on the Student Records Main Menu. On this screen OASIS asks the question 'Please restrict all directory information?' and allows a yes or no answer. Once the answer is set to yes, a restriction is added the student’s record. At this point no information about the student is permitted to be disclosed without written, signed consent. This includes directory information, verification of enrollment and degree etc.
Yes, in progress courses are used towards requirements and in credits applied. In progress courses are also used to satisfy University Requirements.