Course Approval

 

ASSOCIATED LINKS
CAPA
CAPA Flowchart

CAPA Voting
CAPA Voting Instructions

 

CAPA (Course Approval Process Automation) is an automated system for course approval at the University of Georgia. CAPA allows faculty to input course information online. The course proposal is automatically routed to the next stage in the approval process. The routing includes all levels of approval: department, college, graduate school, and University Curriculum Committee. In addition, the system includes a browse function which allows all involved in the curriculum approval process to know the status of any course or course change in the approval process and to view all approved courses. The system currently includes more than 1,700 authorized users and over 6,500 approved courses.

Deadlines for Submitting Course Applications

Courses Effective Fall 2022

Meeting these deadlines does not guarantee the course will be available for fall semester pre-registration. The course approval process is a faculty governance process; therefore, a course may be delayed at any stage in the process due to faculty concerns.
 
January 24, 2022- Deadline for departments to submit courses to school/college
 
February 14, 2022- Deadline for schools/colleges to submit courses to the Graduate School or the University Curriculum Committee
 
February 21, 2022- Deadline for the Graduate School to submit courses to the University Curriculum Committee

 

Beginning in Fall 2019, the Bulletin will be in effect for the entire academic year. Adopting a yearly Bulletin will reduce confusion concerning requirements and expectations for students, advisors, faculty, and staff, as well as bring the University of Georgia in line with USG, peer, and aspirational institutions. Because of this change to a yearly Bulletin, all new course and course change applications that are approved in the CAPA System will have an effective date of the fall semester following UCC approval. 

CAPA Course Suffix  Guidelines

A course suffix is a letter that appears at the end of a course number to designate if the course fits one of the categories outlined below. 

 

D Suffix - Non-Credit Discussion Group
Example of course ID: CSCI 2000-2000D
The D suffix is used for courses that have both a lecture and a break-out discussion group. Separate sections are created for the lecture component (CSCI 2000) and the discussion group component (CSCI 2000D). Students register for both sections, but receive only one grade for the course. The lecture component carries credit hours; the discussion group is non-credit.

E Suffix - Online Learning Course
Example of course ID: CSCI 2000E
The E suffix is used for online learning courses in which 95% or more of the course content is taught online. 

H Suffix - Honors Course
Example of course ID: CSCI 2000H
The H suffix is used for courses that are part of the UGA Honors Program. H suffix courses will be routed through the Honors College for approval. 

I Suffix - Integrated Language Course
Example of course ID: CSCI 2000I
The I suffix is used for courses that may use several approaches for integrating language into a course, but will always include modules for vocabulary development, reading comprehension, writing, and oral presentation. 

L Suffix - Non-Credit Lab
Example of course ID: CSCI 2000-2000L
The L suffix is used for courses that have both a lecture and a break-out lab. Separate sections are created for the lecture component (CSCI 2000) and the lab component (CSCI 2000L). Students register for both sections, but receive only one grade for the course. The lecture component carries credit hours; the lab is non-credit. 

L Suffix - Credit Lab
Example of course ID: CHEM 2111L
The L suffix is used for supervised lab courses. The lab carries credit hours. The lab does not have a lecture component, but can have a stand-alone course as a co-requisite (CHEM 2111, CHEM 21111L). 

R Suffix - Undergraduate Research Course (CURO)
Example of course ID: CSCI 4960R
The R suffix is used for CURO-approved undergraduate research courses, a high-impact practice (HIP). Undergraduate research is offered through a progressive R-suffix research course sequence to promote a student's increasing skill development and depth of inquiry, as well as growing independent research capability. In these courses, students apply understanding of the discipline to identify or shape research questions, and apply knowledge, skills, and techniques learned to this research. Students learn to gather data, synthesize relevant literature, analyze and intrepret data, and communicate their research, as appropriate. 

The courses in the sequence are designated with the R suffix in course numbers 4960R, 4970R, 4980R (for research courses), and 4990R (the capstone of the sequence, a research thesis), and are available in most departmental course prefixes. At least one prior research course is required to register in the thesis course. 

Proposals for additional R suffix course numbers may be considered if necessary to address a specific need or separate niche not covered by the existing course sequence. In all cases, courses with an R suffix will have the minimum requirements:

  • individualized, independent, faculty-mentored research;
  • students engage in research for at least 45 hours of research per credit hour earned;
  • students complete at least one significant written assignment. Oral presentations of results, and participation in research-group meetings, is also highly recommended;
  • students receive substantial feedback from the faculty mentor on their research progress and written (and oral if applicable) presentation of results.

Proposals for R suffix courses will be routed first through the Honors College for approval. 

S Suffix - Service-Learning Course
Example of course ID: CSCI 2000S
 The S suffix is used for courses with a service-learning component, a high-impact practice (HIP). Service-learning courses engage students through placements or projects in addressing a real-world, community-identified need that relates to the course learning objectives and serves the public good. Through critical reflection activities, students demonstrate how their work benefits the community as well as enhances their academic, civic, and/or personal learning. While the amount, focus, and partners for community-based work can vary substantially, all S courses must include student involvement in, and reflection on, projects/placements applying course content to benefit the (local, state, national, or international) community. 

Evidence of service-learning must also be included in the Course Objectives and/or Topical Outline section of the course approval form; see examples on the Office of Service-Learning website. 

Proposals for S suffix courses will be routed through the Office of Service-Learning for approval. 

W Suffix - Writing Intensive Course
Example of course ID: CSCI 2000W
The W suffix is used for courses taught as writing intensive, a high-impact practice (HIP). Writing intensive courses include substantial and ongoing writing assignments that a) facilitate learning; b) teach the communication values of a discipline - for example, its practices of argument, evidence, credibility, and format; c) support writing as a process; and d) prepare students for further writing in their academic work, in graduate school, and in professional life. Writing instruction and assignments are integral to the class's learning objectives, and the instructor (and/or the teaching assistant assigned to the course) will be closely involved in supporting students as writers. 

More specifically, writing-intensive classes:

  • Involve students in informal writing assignments that promote course learning; 
  • Stage and sequence assignments to encourage writing as a process of creating and communicating knowledge; 
  • Maximize opportunities for guidance, feedback, and revision; 
  • Teach the writing conventions that are inseparable from modes of inquiry in a discipline; 
  • Make writing a substantive component of the overall course grade to underscore the value of writing the course, the discipline, and student learning. 

Proposals for W suffix courses will be routed first through the Writing Intensive Program for approval. 

 

Courses Eligible for Multiple Suffix Designations
Some courses may be eligible to be designated with more than one suffix type. For example,  a service-learning course (S suffix) that is also Writing Intensive (W suffix). Courses that are eligible for more than one suffix designation should follow guidance from the Curriculum Systems unit within the Office of the Registrar on which primary suffix to use to designate the course. The additional course designation(s) will be identified by using appropriate "attributes" for institutional tracking for all eligible types. 

For example, service-learning courses that are also Honors or Writing Intensive courses should request an S suffix with the same information as above, but also include "honors" or "writing intensive" in the course title as appropriate so the attributes can be designated accurately. Courses that include service-learning but are designated with a suffix other than S (e.g., E, L) should have the above content reflecting the service-learning component and should include "service-learning" in the course title; these courses will have the SERV (service-learning) attribute in Banner and will be treated the same as S courses for institutional reporting. 

Please contact Curriculum Systems at capa@uga.edu or 706-542-6358 with questions about designating courses with multiple suffix types.

Contact

Users must be authorized to enter course information in the system. For information concerning CAPA, authorization to use the system, CAPA training, or the course approval process, please contact the Office of Registrar by calling (706) 542-6358 or by sending an email to capa@uga.edu.