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CAPA is an online system that allows faculty to submit a new course or course change proposal and route it to the next level in the approval process. Approval routing includes department, school / college, Graduate School, and University Curriculum Committee levels.

CAPA also provides the opportunity for courses to be submitted for consideration to meet the Experiential Learning (EL) Requirement and the UGA Institutional Competencies (IC).

Submitting courses for IC supports the University-wide initiative, the Comprehensive Learner Record (CLR).

 

*Course Approval Routing for School of Medicine

CAPA Deadlines

Deadlines for Submitting New Courses and Course Change Proposals in CAPA

Meeting these deadlines does not guarantee the course will be available for fall semester pre-registration. The course approval process is a faculty governance process; therefore, a course may be delayed at any stage in the process due to faculty concerns.

Deadlines to be Effective Summer/Fall 2026

This timeline ensures courses are available when fall 2026 registration begins on April 10.

New Courses and Course Changes that do not impact degree requirements

Phase Deadline Date
College & Graduate School Approvals Graduate-level courses approved by college February 25, 2026
Undergraduate-level courses approved by college March 4, 2026
Graduate-level courses approved by Graduate School March 4, 2026
UCC Review UCC Subcommittee approval March 11, 2026
UCC Executive Committee approval March 18, 2026
System & Registration Milestones Courses available for scheduling in Banner By April 6, 2026
Faculty upload syllabi and CV prior to registration Prior to April 10, 2026
Fall 2026 registration begins April 10, 2026

Deadlines to be Effective Spring/Summer 2027

This timeline ensures courses are available when spring/summer 2027 registration begins on November 12.

New Courses and Course Changes that do not impact degree requirements

Phase Deadline Date
College & Graduate School Approvals Graduate-level courses approved by college September 29, 2026
Undergraduate-level courses approved by college October 6, 2026
Graduate-level courses approved by Graduate School October 6, 2026
UCC Review UCC Subcommittee approval October 13, 2026
UCC Executive Committee approval October 20, 2026
System & Registration Milestones Courses available for scheduling in Banner By November 4, 2026
Faculty upload syllabi and CV prior to registration Prior to November 11, 2026
Spring/Summer 2027 registration begins November 12, 2026

Course Changes that don’t impact degree requirements

  • Course ID Changes – (adding a crosslist, adding a split level)
  • Course Title
  • Course Description
  • Additional Requirements
  • Credit Hours (that DO NOT impact overall hours)
    • Change to lecture/lab/discussion breakdown
    • Change to increase variable credit hour maximum
  • Non Traditional Format Field
  • Repeat Policy (if increasing the amount repeatable)
  • Duplicate Credit
  • Prerequisites, Co-requisites (this includes ANY changes – adding, removing, making the prerequisites easier or harder)
  • Primary Delivery Mechanism
  • Semester Offered
  • SLOs
  • Topical Outline

Course Changes that Impact Degree Requirements

  • Course ID Changes (adding or removing a course suffix, changing the numbers, removing a cross list, removing a split-level)
  • Course Deletions
  • Credit Hours (that impact overall hours)
    • Change to minimum hours for variable credit hours
  • Grading System
  • Repeat Policy (reducing the number of credit hours that can be repeated)

For more information about PARC / Bulletin deadlines, see: PARC Curriculum Revision Process.

Note: Any course changes that impact degree requirements that are approved after October 20, 2025, must be effective fall 2027.

If an earlier effective date is required, please see the Temporary Approval Process for more information.

Required Prerequisites

Courses numbered between 3000-5999 must include a prerequisite. The following prerequisite restrictions are acceptable:

  • Specific course IDs, Permission of Department, Permission of Honors, Permission of School, Permission of Major, Class Standing
  • Professional program statement, such as: Students must be enrolled in a professional program to register for this course
  • Other – Details about the minimum skills, experience, and/or competencies expected for students to enroll in the course

Request for Earlier Effective Term for Courses

There may be circumstances when proposed new courses and/or course changes are needed prior to the fall term following UCC approval. Below are the steps for requesting an earlier start term for new courses and course changes.

To request a start date change on a new course or course change proposal in CAPA:

  • Departments / colleges / schools can add a statement in the COMMENTS box on the course proposal indicating the semester the course should be effective
  • When the new course or course change proposal is reviewed by Curriculum Systems (Curriculum Systems Staff Review), the effective date will be updated. The course proposal will be approved in CAPA with the new effective date.
  • If the COMMENTS box is not used, another option for updating the effective term is for departments / colleges / schools to send an email to capa@uga.edu and ask for the effective date to be updated on the new course or course change proposal in CAPA.
    • When the course proposal is reviewed by Curriculum Systems (Curriculum Systems Staff Review) in the course approval process, the effective date will be updated and the course proposal will be approved with the new effective date.

Contact

Users must be authorized to enter course information in the system.

For information concerning CAPA, authorization to use the system, CAPA training, or the course approval process, please contact the Office of Registrar by calling (706) 542-6358 or by sending an email to capa@uga.edu.