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Submission of Grades

Due to a vendor defect, faculty may experience issues using the Athena Mass Grade Import to upload their final semester grades when using their own spreadsheet, including a spreadsheet exported from eLC. This process will still allow faculty to mass upload their grades while a solution from the vendor is pending. A sample spreadsheet to use with this process is available for faculty.

MAY 11 Monday
Spring 2026 Grades Due (12 PM NOON)

Grade rolls are available in Athena. Any grades not submitted by the appropriate semester deadline will require an electronic grade change submitted online in Athena.

For more information on grading, please view the Faculty Tutorials.

Checklist prior to submitting your grades in Athena:

  • Review your class list in Athena.
  • Verify you are the instructor of record. If there are multiple instructors listed, determine who will be responsible for submitting the grades.
  • A grade of V indicates the student audited the course.
  • A grade of W indicates the student withdrew from the course.
  • Last Attend Date is required to be entered when assigning a grade of U or F. If the student is receiving the unsuccessful grade because they did not begin attendance in your course, we ask that you use the first date of classes for the semester. Financial Aid will contact you for additional information if it is needed.
  • Review students with variable credit hours. Incorrect hours for a student will need to be corrected by the Office of the Registrar before a grade is assigned.
  • Determine if there are any students who have been attending your course(s) but are not appearing on the class roll. Students not on a class roll but who have been attending should not be allowed to continue in class until cleared by the Office of the Registrar.
  • Each student should receive a grade.

Instructions for Mass Uploading Grades in Athena

The following process will still allow faculty to mass upload their grades while a solution from the vendor is pending.
Step-by-Step Instructions
  1. 1

    On the import spreadsheet, fill in the Term Code, CRN, Student ID, and Final Grade fields

    • Include Last Attended Date if needed, as shown in the screenshot example.
    • If a personal spreadsheet is used, add a “Narrative Grade Comment” column header after the last column currently in the spreadsheet.
      • Do not fill in any value in the column other than the header.
    • Note: If the spreadsheet template is used from above or is exported from Athena to fill out, this column will be there as the final column on the right.
    Example Spreadsheet Headers

    Example Spreadsheet Headers

  2. 2

    Once the “Narrative Grade Comment” column header is added, import the spreadsheet

  3. 3

    On the header mapping portion of the import, confirm that the “Narrative Grade Comment” header mapped correctly

    Example Correct Header Mapping on Import Spreadsheet

  4. 4

    Proceed through the rest of the import process and select the “Finish” option

  5. 5

    The grades will then populate in Athena for the selected CRN

How to Print Submitted Grades in Athena

  1. 1

    Log into Athena and select the image on the Faculty Services tile.

  2. 2

    Select Classes & Grades, then Grade Entry.

  3. 3

    Select the appropriate CRN to access the grades you wish to print.

  4. 4

    Click the gear icon in the top-right corner of the page.

  5. 5

    Click “Export Template” and then “Export” to export an Excel version of the grade list.

  6. 6

    Open the Excel document, select “File,” and then “Print” to print the grade list.

  1. 1

    Log into Athena and select the image on the Faculty Services tile.

  2. 2

    Select Classes & Grades, then Grade Entry.

  3. 3

    To reorient your page to Student Roster view, re-size the screen by selecting the box icon in the top right corner of the browser next to the “X” option.

  4. 4

    Select the appropriate CRN to access the grades you wish to print.

  5. 5

    Click the “Student Roster” option on the bottom right of the course to view the list of students and grades.

  6. 6

    Select “File,” then “Print” on your browser to print the grade list.

Prior Term Grade Changes

How to Submit a Grade Change Request (Prior Term Grade Change)

Instructor Guide

 

  1. 1

    Login to Athena

  2. 2

    Select the Faculty Services tile

    • Select Classes & Grades
    • Select a Grade Change (Prior Term)
    • Select a Semester
    • Select a Course
    • Click Search
  3. 3

    Click the green Change Grade button

    • Select new grade from the Grade dropdown menu
    • Select reason from the Reason dropdown menu
    • Click the blue Change Grade button
    • Click Save All to submit grade changes

     

For technical support, email [email protected]
For faculty support, email [email protected]

How to approve a Grade Change Request (Prior Term Grade Change)

Approver Guide
  1. 1

    Login to Athena

  2. 2

    Review grade change requests for prior terms

    • Click on the image in the Faculty Services tile
    • Select Classes & Grades
    • Select a Grade Change (Prior Term) – Approver View
    • Click on Approve All, or click on Review Decision for individual decisions
    • A Comment is required for a denied request
    • Select Save All
  3. 3

    Search for previous grade change requests

    • Click on Search All Requests Statuses
    • Enter one or more filters
    • Select Search

For technical support, email [email protected]
For faculty support, email [email protected]

Questions?

For additional assistance, please contact the Office of the Registrar at [email protected] or 706-542-4040.

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