Submission of Grades

1. Build a spreadsheet with the column headers listed above
2. Enter all required class and student information
3. File → Save As.
   Choose a location, enter a file name (max 200 characters), and under “Save as type” select Excel Workbook.
4. Proceed to Importing into Athena steps below
   

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1. Export template from Athena
   1. Go to Faculty Services
   2. Under Classes & Grades, select Grade Entry
   3. Select desired course
   4. Click the gear icon (top right) and select Export Template
2. Enter all required student grades and Last Attended Date if applicable (required for grades of F or U; if the student never began attendance, use the first day of classes for the semester)
3. File → Save As.
   Choose a location, enter a file name (max 200 characters), and under “Save as type” select Excel Workbook.
4. Proceed to Importing into Athena steps below

Video Tutorial for Export Template Option

1. Export the course grades from eLC.
2. Now add the missing columns that are required for import:
   • Term Code (yyyy02 for Spring, yyyy05 for Summer, yyyy08 for Fall)
   • CRN
   • Last Attended Date (required for grades of F or U; if the student never began attendance, use the first day of classes for the semester)
   • Narrative Grade Comment (column header only, no values required)
3. Enter all required class and student information
4. File → Save As.
   Choose a location, enter a file name (max 200 characters), and under “Save as type” select Excel Workbook.
5. Proceed to Importing into Athena steps below
   

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1. On the Athena home page, select Faculty & Advisors, click Classes & Grades, and navigate to Grade Entry.
2. Select the appropriate course.
3. Click the gear icon in the top-right corner and select Import from the dialog box.
   
4. Click in the Browse field, select your saved file, click Upload, then click Continue.
5. The Preview page displays your uploaded document. If the spreadsheet has headers, keep the “My Spreadsheet has headers” checkbox marked. Click Continue.
   
6. On the Map Columns screen, click the drop-down column headers and match each spreadsheet column to the appropriate Athena field.

   Only Term Code, CRN, Student ID, Final Grade, and Last Attended Date (if containing a grade F or U) must be mapped for the import to succeed.
   

   Required fields are marked with *. For any column that doesn’t match a designated field, choose Other. Click Continue.

7. On the Validate screen, Athena checks for errors.
   If any appear, click Download the validation report to see where they are — common examples are a grade that has already been uploaded, or a missing Last Attend Date for an F or U grade. Click Continue.
8. Click Finish. The grades will populate in Athena Faculty Grade Entry for the selected CRN.

1. Log into Athena and select the image on the Faculty Services tile.
2. Select Classes & Grades, then Grade Entry.
3. To reorient your page to Student Roster view, re-size the screen by selecting the box icon in the top right corner of the browser next to the “X” option.
4. Select the appropriate CRN to access the grades you wish to print.
5. Click the “Student Roster” option on the bottom right of the course to view the list of students and grades.
6. Select “File,” then “Print” on your browser to print the grade list.

1. Login to Athena

2. Review grade change requests for prior terms

   • Click on the image in the Faculty Services tile
   • Select Classes & Grades
   • Select a Grade Change (Prior Term) – Approver View
   • Click on Approve All, or click on Review Decision for individual decisions
   • A Comment is required for a denied request
   • Select Save All

3. Search for previous grade change requests

   • Click on Search All Requests Statuses
   • Enter one or more filters
   • Select Search