Off-Schedule Requests

Sections meeting one or more of the following criteria may be scheduled without submitting a request for an exception:

• Sections meeting at or after 5:00 p.m.
• Sections that are part of an approved Domestic Field Study or Study Away program.
• Sections scheduled during summer parts of term.
• Four credit-hour courses beginning at standard start times and meeting within standard class periods (e.g., MWF, 8:15 a.m. – 9:35 a.m.).

Sections meeting one or more of the following criteria may be submitted for consideration for an exception to the Daily Class Schedule:

• Student teaching courses.
• Service-Learning courses.
• Sections meeting in specialized or limited space locations.
• Four-credit hour courses beginning at standard start times and meeting for extended or consecutive class periods (e.g., MW, 8:15 a.m. – 11:15 a.m.).
• One-credit hour courses beginning at standard start times and meeting one day per week in a standard class period

Exceptions will only be granted when the request is pedagogically necessary. Approvals are granted for one semester and must be requested each semester the section(s) will be offered off-schedule. Sections taught off-schedule must begin at a standard start time.

If there is a unique pedagogical reason for an exception that is not listed above, please contact currsys@uga.edu prior to submitting an off-schedule request.

Form to Request Off-Schedule Course Sections

In accordance with Academic Policy 01.03.006, a request for an exception to the Daily Class Schedule requires approval by the department head, dean, and Vice President for Instruction. Approved sections should be scheduled in Banner prior to registration, so students registering for the course will have knowledge of potential conflicts. Please follow the best scheduling practice of avoiding prime time periods for course scheduling (9:55 am – 2:35 pm).

Requests for off-schedule sections should be submitted using the request form and should include the following information:

• Course ID(s).
• Course Title(s).
• CRN(s), if known.
• Term.
• Day(s) and time(s) the section will be offered.
  Note: The start time must align with the beginning of a Daily Class Schedule period.
• Pedagogical justification for the request.
• Department head approval.
• Dean approval.

Submit request forms to currsys@uga.edu at least one month prior to the beginning of registration. Departments will be notified of approval or denial via email.

Form to Request Evening Tests

Each semester, the Office of Instruction reviews requests for exceptions to the Daily Class Schedule. Increasingly, departments are requesting evening tests (after 5:00pm) throughout the semester. As the number of these requests increases, so too does the likelihood of conflicts with other classes, labs, and other evening tests.

In accordance with Academic Policy 01.03.006, a request for an exception to offer an evening test should be submitted to the Vice President for Instruction for consideration. The request requires approval by the department head and dean. Departments approved to offer evening tests are required to add this information to the course sections in Banner prior to registration, so students registering for the course will have knowledge of potential conflicts.

Requests to offer evening tests should be submitted using the request form linked above and should include the following:

• Course ID(s)
• Course Title(s)
• CRN(s)
• Term
• Date(s) evening test(s) will be scheduled
• Justification for scheduling exemption
• Department head approval
• Dean approval

Request forms should be submitted to the Office of the Registrar (currsys@uga.edu) at least one month prior to the beginning of registration. Departments will be notified of approval or denial via email. Approval is granted for one semester and must be requested each semester evening tests will be offered.

Departments that are approved to offer evening tests should then load testing information into Banner using the following instructions:

1. In Banner, open the SSASECT form.
2. On the Meeting Times and Instructor tab, add test dates and times below the standard course meeting data. Add one line for each additional test date.
   • The start date and end date can be adjusted by clicking on the calendar icons, selecting the date, and clicking OK. Another option is to manually enter the start and end dates using a DD-MMM-YYYY format.
   • The start date and end date can be adjusted by clicking on the calendar icons, selecting the date, and clicking OK. Another option is to manually enter the start and end dates using a DD-MMM-YYYY format.
   • If only one room is needed and a departmental classroom is available for the test, type the building and room information into the appropriate fields. If a departmental classroom is not available, enter NCRR into  the Building and Room fields  and email classrooms@uga.edu for a room assignment.
3.  Close the SSASECT form and open the SSATEXT form.
4. In the Section Long Text field, inform the students that evening tests will occur for this course.
   • e.g., This course has four evening tests which occur on [DATES] in [LOCATIONS]. These test times are not optional and are official course meetings. If you have any additional questions, please contact [NAME].