APSEA (Approval Process for Student Experiences and Activities) is an online system designed for activity leaders to submit their student activities for consideration for Institutional Competencies (IC) and/or Experiential Learning (EL).
Activities that are approved for ICs will be available for students on the Comprehensive Learner Record (CLR).
Activities that are approved for EL and authorized by academic units will be available for students to fulfill their EL Requirement.
For information about submitting an activity for Institutional Competencies, please see:
For information about submitting an activity for Experiential Learning, please see:
The Registrar’s Office team is available to meet with you and/or your department to assist with submitting activities in APSEA.
Call our office at 706-542-6358 or email us at [email protected] to schedule an in-person or Zoom session.
APSEA (Approval Process for Student Experiences and Activities) is an online system designed for activity leaders to submit their student activities for consideration for Institutional Competencies (IC) and/or Experiential Learning (EL). Activities that are approved for ICs will be available for students on the Comprehensive Learner Record (CLR). Activities that are approved for EL and authorized by academic units will be available for students to fulfill their EL Requirement.
No – activity leaders will only submit activities in APSEA if they should be considered for Institutional Competencies (IC) and/or Experiential Learning (EL).
While activity leaders can submit proposals for consideration for both Institutional Competencies and Experiential Learning, only one is required for submission.
SLOs describe the knowledge, skills, and abilities that students should attain through an activity. These SLOs should therefore use student-focused language, describe the intent and desired outcome of the activity, and include evidence of how the outcomes will be achieved. SLOs are required for all activities submitted in APSEA.
Institutional Competencies help students articulate the skills they learn through their UGA courses and activities. Courses and activities approved for Institutional Competencies will be included in the Comprehensive Learner Record, which is designed to help students deepen their understanding of their educational experiences and motivate them to acquire these life-long skills while working toward their degree. More information about UGA’s Institutional Competencies can be found here.
The Comprehensive Learner Record is a visual credential that will combine students’ courses and activities, highlighting their validated achievements and competencies. This platform will help students communicate their stories while advancing their academic and professional careers. The Institutional Competencies that students achieve while at UGA will be reflected in their Comprehensive Learner Record (CLR).
All UGA undergraduates are required to engage in at least one approved Experiential Learning course or activity that enhances learning and positions them for success after graduation. EL gives students hands-on opportunities to connect their academic foundations to the world beyond the classroom, through internships, study abroad, faculty-mentored research, service learning, and leadership opportunities.
Activity proposals that are submitted by the Initiator for fulfillment of Institutional Competencies first go to the Dean of their College/School or the Vice President of their Unit. Once approved, the proposal will be reviewed by the IC Subcommittee of the University Curriculum Committee. Upon approval by the Subcommittee, the activity will appear on the Comprehensive Learner Record (CLR) with the approved Institutional Competencies.
Activity proposals that are submitted by the Initiator for consideration for the Experiential Learning requirement first go to the Dean of their College/School or the Vice President of their Unit. Once approved, the proposal will be reviewed by the EL Subcommittee of the University Curriculum Committee. Upon approval by the Subcommittee, the activity will be available to academic units to authorize for students to fulfill the EL requirement.
This approval workflow can also be found here.
No – activities that have already been approved for EL do not need to be resubmitted in APSEA. However, the activity should be submitted in APSEA if it needs to also be considered for fulfillment of an Institutional Competency.
No – the submission requirements and review process for Experiential Learning remains the same. The APSEA system is merely a new method for capturing these submissions.
A proposed activity must require at least 45 hours of student participation for it to be considered for fulfillment of Institutional Competencies and/or Experiential Learning.
As the Comprehensive Learner Record (CLR) will only include the activity description and the Student Learning Outcomes (SLOs), the IC Subcommittee only looks at these items when considering whether to approve an activity. This consideration should inform how the Activity Description and Student Learning Outcomes (SLOs) of the activity are written, as they will both appear on the CLR.
Information regarding developing Student Learning Outcomes that will map to Institutional Competencies can be found here.
Please contact the Office of the Registrar at [email protected].
Please contact the Office of the Registrar at [email protected].
The “Activity Director” is the individual who is responsible for overseeing the activity.
The “Activity Contact” is the individual who will be contacted by the Office of the Registrar for any additional information that may be needed or about questions regarding the activity submission.
The “Student Registration Contact” is the individual who students can reach out to for information about the activity. In addition, this individual will be responsible for the activity admission and registration process and for providing data regarding student enrollment and completion to the Office of the Registrar.
It is possible that a single individual will fulfill all three of these roles. If this is the case, only the “Activity Director” fields need to be filled out in APSEA with this individual’s contact information.
Activities are effective immediately following approval for ICs and/or EL.
