Registration

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Schedule Adjustments | Credit Limits | Registration Instructions

 

For Summer 2014 registration information please see OASIS information. For registration of Fall 2014 classes please see Athena information.

Registration Overview

Registration and adjusting schedules, including dropping and adding of classes, is one of several options available to students in OASIS (On-line Access to the Student Information System) and Athena (the new registration system as of Fall 2014.) OASIS may be accessed via the UGA Portal at http://my.uga.edu or at: http://oasisweb.uga.edu . Athena will also be available from the Portal and directly at http://athena.uga.edu .

With only a few exceptions (see Drop and Add sections below), OASIS is available from 7 am to 2 am, Monday through Sunday morning.  OASIS reopens at 7 am on Sunday and remains open until midnight Sunday evening.

Registration Time

Registration has four phases:

  • Early Registration
    • This phase is for continuing students. Students may register beginning at their assigned registration appointment time through the end of the Add phase.
  • Registration
    • This is a continuation of Early Registration phase an for new and transfer students and for participants in the Tuition Assistance Program (TAP), and the 62+ Program. It begins after the first tuition and fees payment deadline; assigned registration appointments are not needed during this phase..
  • Drop
    • Drop begins on the first day of classes and continues until midnight of the fifth day of classes for all undergraduate level courses (0097 - 5999) and all graduate level courses (6000 - 9999).
  • Add
    • Add begins on the first day of classes and continues until midnight of the fifth day of classes for all undergraduate level courses (0097 - 5999) and all graduate level courses (6000 - 9999).

The dates for these phases for the current term are noted at Calendars .

Registration Process

Please note: students are responsible for being aware of and following the deadlines related to registration, tuition and fees payment, dropping and adding classes, and withdrawal from either  individual classes or all classes. These important deadlines for each semester may be found at Calendars .

  • Meet with Your Advisor
  • All undergraduates and graduates in certain programs must meet with their advisors and be cleared for registration prior to being able to register. Many programs have complex degree requirements or require that courses be taken in sequence. Your advisor will help you plan your academic program accordingly. Advisors or their designees must enter a registration clearance code indicating you have been advised before you will be permitted to register. Prior to your advising appointment, you should be aware of any special authorizations or prerequisites to courses you are considering taking. You are also encouraged to review your DegreeWorks audit (https://degreeworks.uga.edu) prior to visiting with your advisor. Most advisors prefer that students complete the UGA Bulletin Worksheet prior to their advising appointment and bring the worksheet to their appointment.
  • www.curriculumsystems.uga.edu/UCC/TheBulletinWorksheet.pdf
  • Check Course Authorizations
  • Check the Schedule of Classes for any special permission you will need to register for a class, e.g. Permission of Department (POD), Permission of Major (POM),  Permission of Honors (POH),  Permission of School (POS), or Permission of Learning Communities Program (POL). Be sure to see the appropriate department to obtain permission.
  • Check Course Prerequisites
  • Make sure you have the prerequisites to take the course you have chosen.  All academic departments block registration for their undergraduate-level courses to students who have not met prerequisites. See the current Undergraduate Bulletin or Graduate Bulletin for more information.   Graduate-level courses do not check for prerequisites.  Students are responsible for being aware of any preprequisites.
  • Check for Flags or Holds
  • Students with flags on their record will not be permitted to register until flags have been cleared. Flags or Holds can be viewed in the registration system.
  • Check to see when your appointment or time ticket will be available

 

  • Access OASIS or Athena and begin registration
  • You may access registration via the UGA Portal or start at the OASIS or Athena Home Page. Here you will find a number of links that will assist you with all aspects of registration, including setting up secret questions and changing your PIN.  Click here for basic instructions on how to register.

Time Conflicts

You will not be allowed to register for courses with a time conflict. Please note, however, if a course has VR (variable) or TBA (to be announced) listed, registration cannot check for a conflict.

 

Wait Listing

For information on Wait Listing, please see the Wait Listing page.

 

View and Print Your Class Schedule

After you register or make any changes to your schedule, be sure to view your schedule and print it for your records.

Buy Your Textbooks

Registration and the schedule of classes search contain links that will take you directly to the bookstore. At the bookstore website you can view all the books that will be needed or a course. The UGA Bookstore site also offers you the opportunity to purchase textbooks for your classes.

Schedule Adjustments Back to Top

  • Drop:
    • You may drop undergraduate-level courses (0097 - 5999) and graduate-level courses (6000 - 9999) via OASIS until midnight of the fifth business day of a semester.
    • Classes which are dropped during this time period are not included on your academic record (transcript).  Tuition and fees are not charged for dropped courses.
  • Add:
    • You may add undergraduate-level courses (0097 - 5999) and graduate-level courses (6000 - 9999) via OASIS until midnight of the fifth business day of a semester.
  • Individual Class Withdrawal: You may withdraw from individual classes via the Withdrawal processing menu in OASIS after the appropriate drop deadline and until two weeks after mid semester.  Always be sure to check the Academic Calendar for the specific deadline each semester.

Effective fall 2008, all undergraduate students are limited to four course withdrawal-passing (WP) grades during their academic career at UGA. Withdrawal grades (W or WF) accumulated prior to fall 2008 will not be counted in the application of this policy. Transfer grades of W, WP, and WF, i.e., any withdrawals earned at an institution other than UGA and a grade of WM assigned for a military withdrawal, are not considered in the application of this policy.

A student- or instructor-initiated withdrawal after the student’s fourth WP will result in the automatic assignment of a withdrawal-failing (WF) grade. If a student withdraws from a course and the associated lab taken concurrently, it will be counted as only one withdrawal for purposes of this policy.

Students may drop one, some, or all of their classes during the drop/add period. Courses dropped in this manner do not appear on a student’s transcript and are not considered as hours attempted for financial aid purposes. No grade is assigned for such courses. However, a student who wishes to withdraw from a course after the last day of the drop period for a term must withdraw through OASIS. If the student withdraws before the semester’s withdrawal deadline and has not yet received four grades of WP, the instructor will be asked to assign a grade of WP or WF. If the student has already accumulated four WP grades, a grade of WF will be automatically assigned.

An instructor may withdraw a student from a course due to excessive absences as defined in the course syllabus. If such a withdrawal occurs after the drop/add period and the student does not yet have four grades of WP, the instructor will have the option to assign a grade of WP or WF. If the student has already accumulated four grades of WP, the instructor must assign a grade of WF.

If a withdrawal is initiated by someone other than the instructor, the instructor and the student will be notified by the Office of the Registrar of the withdrawal. If a student with fewer than four WP course grades is withdrawn from a class prior to the withdrawal deadline, the instructor will have the option to assign a grade of WP or WF.

All probation and exclusion rules apply regardless of the circumstances of the withdrawal. For more information, see General Academic Regulations related to Academic Probation and Academic Dismissal.

No student shall be withdrawn from a course for lack of a prerequisite after the end of one calendar week from the beginning of the term.

If a student experiences significant personal hardship (e.g., medical or family emergency, prolonged illness), the Office of the Vice President for Student Affairs (OVPSA) can facilitate a hardship withdrawal from all courses for which a student is registered for the term. A hardship withdrawal cannot be used to selectively withdraw from some courses while remaining enrolled in other courses. If sufficient documentation is provided and a hardship withdrawal is approved by OVPSA, the OVPSA will work with each instructor to assign a withdrawal grade for each course. A hardship withdrawal does not guarantee a grade of WP; it is each instructor’s prerogative to assign a grade of WP or WF. A WP course grade assigned due to a hardship will not be counted in the application of this policy.

No refund is available for a reduction in hours due to individual course withdrawals that occur after the drop/add period.

Students should be aware that a reduction in their hours may affect their Student Financial Aid, the HOPE scholarship, athletic and ticket eligibility, University housing accommodations, use of University resources and access to University facilities, immigration status for international students, Veterans Educational Benefits, and the loss of full-time student status, which can lead to health insurance cancellation. Students should contact the appropriate office and their academic advisor with questions about the impact of their withdrawal from a course before initiating a withdrawal. Students who are returning from academic dismissal are advised to consult with their academic advisor prior to withdrawal because violation of the minimum enrollment requirements can lead to a second dismissal from the University. Veterans and dependents of veterans who receive educational benefits must notify the Veterans Education Benefits Area in the Office of the Registrar of any course load reductions.

Please note:  once you have withdrawn from either one or more of your courses, you may not add them back.

Credit Limits Back to Top

Undergraduate students may register for a maximum of 17 hours during the fall, spring and summer.  Professional students and graduate students should refer to their respective bulletins for minimum/maximum course loads policies.

You may request a change in your credit limit by obtaining approval from your advisor.

Registration Instructions Back to Top

 

Athena

Athena is the new student information system and is where students will register for classes, beginning Fall 2014. Please see the video below for basic instructions on registering for classes in the Athena system.

OASIS

 *Please remember that Oasis will be used to register for Summer 2014 only.  This system is being replaced by Athena beginning Fall 2014.

Registration and adjusting schedules, including dropping and adding of classes, is one of several options available to students in OASIS (On-line Access to the Student Information System). OASIS may be accessed  via the UGA Portal at http://my.uga.edu or at: http://oasisweb.uga.edu

With only a few exceptions (see Drop and Add sections below), OASIS is available from 7 am to 2 am, Monday through Sunday morning.  OASIS reopens at 7 am on Sunday and remains open until midnight Sunday evening.

To begin OASIS registration:

  • Log in at either http://my.uga.edu or http://oasisweb.uga.edu
  • When logging in via my.uga.edu, you should enter your myid and password.  Click the OASIS button under resources.
  • When logging in via oasisweb, you can enter your myid and password or your Student ID Number (SSN) and PIN.
  • NOTE: The first time you use OASIS, your PIN will be your date of birth in the format MMDDYY (for example: May 9, 1995 would be entered as 050995).

Changing your PIN:

If this is the first time you have logged on to OASIS, you will be prompted to enter a new PIN.

  • Enter your current PIN (your date of birth if this is your first time or if your PIN has been reset: mmddyy).
  • Enter your new PIN, then press ENTER. Use 3 – 6 numbers for your PIN.
  • Re-enter your new PIN for verification; press ENTER.

OASIS Main Menu:

You have reached the OASIS Main Menu screen. Select the Registration Main Menu and press ENTER.

Registration Main Menu: Select Register or Adjust Schedule. If flags exist, you must clear them before you can register. Press ENTER.

To Add a Course:

  • Click the Add a Course icon.
  • If you don’t know the Call Number, use the prefix drop down menu to locate the course prefix. Click “Go.”  All Open courses with that prefix will be displayed. Press “Proceed” to view more courses. Highlight the course and click “add course.” The course should then appear in your schedule. You may also drop a course from your schedule by clicking on “drop a course” and entering the call number at the bottom of the page. While adding courses, if a course goes to your Course Pending area, you will probably need to add an accompanying course (see below for information about Pending courses).
  • If you know the Call Number of the course, type the call number and press ENTER. The course will appear on your Confirmed Schedule area in the top right portion of the Register or Adjust Schedule screen. Repeat until all desired courses are scheduled.
  • To search for courses by beginning time of the course, click “Go” next to the search by time slot option. Place a check next to the desired time slot and press “Go.” Only OPEN sections of the course will be displayed (classes already filled will not be shown).
  • To view a worksheet showing your schedule, press the Worksheet tab on the left side of your screen.

Pending Courses: Some courses for which you try to register may be placed in the Courses Pending But Not Confirmed section of the Register or Adjust Schedule screen.

  • A class space is temporarily held for 15 minutes allowing you to resolve the situation causing the course to appear in Pending instead of Confirmed. For example, if you are trying to register for CHEM 1211, you are normally required to also take the accompanying lab, CHEM 1211L. When you attempt to register for CHEM 1211, OASIS will place the class in Pending—temporarily holding it for you until you add CHEM 1211L to your schedule.
  • When the situation that caused a course to be placed in Pending is resolved, the course in Pending will automatically move to your Confirmed schedule.
  • On exiting OASIS, any courses still in Pending will be deleted.

Exiting Registration: Press ‘Next Screen’ to leave the Register or Adjust Schedule section.

Class Schedule: For your information and as a confirmation of your schedule, print this screen and save the printed copy. Press Exit.

Tuition/Fee Assessment/Waivers: On exiting the Register or Adjust Schedule screen, the Waive Fees screen may be accessed. Students eligible to do so may waive or assess certain fees.

Exiting OASIS: To exit OASIS, click “Exit.”

To Make a Payment on your Student Account: You may view and pay your student account online at: https://studentacct.uga.edu/PCSA/index.jsp .

The University of Georgia currently accepts three major credit cards (MasterCard, Discover and American Express) for payment of services rendered. Payment may also be debited electronically from your checking account.

You may also make a payment by:

  • Mailing it to the University of Georgia, Bursar’s Office, 105 Business Services Office, Athens, GA 30602-4227.
  • Paying in person at the same address.
  • Placing the payment along with your fee invoice in the drop box outside the Bursar’s Office.