Registration FAQs

Advising

Is advising required at UGA?
Advising is required for all degree-seeking undergraduates. Incoming students are advised and cleared to register during orientation. Subsequent advising is required each semester. Details on why UGA values academic advising is available in the UGA Bulletin: http://www.bulletin.uga.edu/Bulletin_Files/acad/general_Link.html

Students should contact the advising office in their college or department to set up an appointment. To determine which college you belong to, please go to the UGA Bulletin. Selecting your major from the drop down list will display the college you belong to as well as departmental contact information. http://www.bulletin.uga.edu/MajorsHome.aspx

Is advising required for transient and non-degree seeking students?
No, but they do need to contact the advising office of the school or college in which they are taking classes to be cleared for registration in Athena.

Auditing

Is it possible to Audit a course?
Yes, students may audit courses. The registration procedure is the same as registration for credit except that the auditor must request audit status at the time of registration. Please be sure to check your schedule to ensure it indicates an Audit status. Tuition and fees for audited classes are the same as those registered for credit. Course grading structure (graded versus audit, letter grade versus S/U) may not be changed after the end of the drop/add period. However, a student may withdraw from an audited course at any time with a grade of WP.  No punitive grade may be assigned.

Do audited courses count in the computation of full or half-time status for financial aid purposes?
No. Courses must be taken for credit in order to count for financial aid purposes.

Will HOPE pay the tuition and fees to audit a course?
HOPE does not cover the tuition and fees to audit courses.

Bulletin (Catalog)

How do I access a University Bulletin?
The UGA Undergraduate Bulletin is available on-line at http://www.bulletin.uga.edu and the Graduate Bulletin at the Graduate School website. Select the Bulletin for the year you began at UGA or the year you declared your major. Check with your advisor to confirm which Bulletin you need to follow for your degree requirements. All students are responsible for being aware of the policies and requirements set forth in their respective bulletin.

Course Challenges

What are the policies and procedures for challenging a course?
UGA allows a student the opportunity to receive resident credit for certain courses by examination without attending the regular classes. Although specific standards of eligibility for challenging a course vary somewhat among the schools and colleges, in general the student must (1) demonstrate to the department in which the course is offered evidence of independent study to master the materials required in the course; (2) not be currently enrolled in the course to be challenged, nor have previously completed the course; and (3) be currently enrolled in the University. Upon completion of the course challenge, the instructor will complete and file an official Course Challenge Form with the Registrar of the University.

Based upon the results of the examination, regular grades of A, A-, B+, B, B-, C+, C, C-, D, or F are assigned for the challenged course unless the course is not one authorized to receive these grades, in which case the appropriate grade will be assigned from among those available for the course.  Some courses cannot be challenged. A student should check with the dean or department head regarding the procedure for challenge within a particular school/college.

Credit Hour Limits

How many credit hours am I allowed to take each term?
Undergraduates may register for no more than 17 credit hours without approval from their academic dean. Undergraduate students enrolled in 12 hours are considered full-time students. All students should be aware of any additional enrollment requirements for the purposes of financial aid, grants and scholarships. Please refer to the Enrollment Status segment of our FAQs for more information on this topic.

How can I get permission to overload or underload my class schedule?
Undergraduate students must obtain permission to overload or underload from their academic advisor. This permission is subject to approval by their academic dean. Graduate students must email the Graduate School at: gradinfo@uga.edu . Requests to overload or underload must be approved by their major professor and the Dean of the Graduate School.

I'm in Athena and I cannot exit because I'm required to take a certain number of credit hours. All of my courses are in Pending. I can't get the course(s) I need right now so how do I exit Athena?
If this occurs, your particular degree program (or assistantship) requires registration for a minimum number of credit hours. You must add the appropriate number of courses to satisfy this requirement and complete your registration. You may make additional modifications to your schedule at a later time, if necessary.

Dropped Courses

Why have all of the courses that I registered for been dropped?
If you did not pay your tuition and fees by the deadline listed on your student account e-bill, your schedule was automatically dropped. See Reinstatement of Schedule. For further information regarding your particular situation, contact the Student Accounts Office at 706.542.2965.

Drop/Add

How can I drop all of my classes?
You may drop one, some, or all of your classes via  Athena through the last day of Drop for the term (or the last day of Drop for the related session during the summer term). See the Academic Calendar or Registration Dates for exact dates and times for a given term. Financial aid recipients who drop all classes must return all financial aid funds to the University immediately.

How does dropping classes affect my financial aid?
HOPE:

If you drop a class prior to the end of Drop/Add, HOPE is not affected. After Drop/Add, classes from which you withdraw are considered "attempted" by HOPE and count towards the total number of hours for which you have HOPE eligibility. Assuming you receive a grade of "WP" for the course, your grade point average will not be affected. However, if you receive a grade of "WF" (for withdrawals after the withdrawal deadline or otherwise), it will count as an "F" in your grade point average.

Other Types of Financial Aid:
Each type of financial aid has registration requirements. If your registration drops below the number of hours required for the type(s) of aid you receive, you must repay the aid. Contact the Office of Student Financial Aid at 706.542.6147 with specific questions.

May I drop a class after the Drop period?
No. You must withdraw from the class after the designated Drop period is over by requesting the withdrawal option on the main menu in Athena.

May I register after the Add period?
No student will be admitted after the last day of the Add period without special permission. No course may be added to a student's schedule after the Add deadline without the approval of the instructor of the course, the department head/program director, and the student's dean. Graduate students must obtain the approval of the Graduate School. Forms to request a Late Add may be obtained here or from most academic departments, the Graduate School and the Office of the Registrar. 


Effective Spring 2014, all currently enrolled students who wish to add a course after the withdrawal deadline for the current term must not only complete the late add form showing the approval of the instructor, department head, and dean, but must also submit the following:

  • a letter from the student explaining the request for a late add;
  • a plan of action from the instructor explaining how the student can complete the course by the end of the term; and
  • a letter from the Dean to the Registrar providing an extraordinary justification for supporting the late add.
     

All required paperwork should be submitted to the Office of the Registrar. Students may appeal the decision of the Office of the Registrar to the Educational Affairs Committee.

When is Drop/Add?
Review the Academic Calendar or Registration Dates for exact dates and times for a given term and given course level.

I attempted to drop a course during the drop/add period but I had a flag on my record preventing me from doing so.  What can I do?
Contact our office immediately (during business hours) with a picture ID.  If you are not in the Athens area, you can contact our office by email at reghelp@uga.edu. No assistance can be given to students who do not make contact with our office within 24 hours of the drop deadline.

I missed the drop deadline and now I have a course on my schedule that I do not need. What can I do?
Contact our office immediately (during business hours) with a picture ID. If you are not in the Athens area, you can contact our office by email at reghelp@uga.edu. No assistance can be given to students who do not make contact with our office within 24 hours of the drop deadline.

Enrollment Verification

What is a letter of verification?
A letter of verification is an official letter from the University of Georgia verifying information regarding a current or former student. Information such as a student’s enrollment, completion of degree, anticipated graduation date, GPA, etc. are most commonly requested.

Why would I need a letter of verification?
Letters of verification are required for a number of purposes such as proof of current or previous enrollment, proof of graduation, verification of GPA or degree currently pursued. A letter of verification is usually requested for (but not limited to):

Jury duty
Loan providers for deferment
Scholarships
Military benefits
Potential employers 

*Note:  Effective January 1, 2011, dependents younger than 26 may be added to or maintained on their parents health insurance policies regardless of their student status or marital status.  Documentation of student status will no longer be needed.

How do I get a letter of enrollment verification?
See Enrollment Verifications

Where can I check the status of my request for a letter of certification?
If you request the letter of certification online through Athena, you may also check the status of that request online. Log on to Athena and go to the Student Tab, click on Student Records, request Enrollment Verification. Click on Check the Status of a Enrollment Verification. If the status is marked as “voided” or is not listed on the status screen, the enrollment verification was not successfully requested. Please re-submit your request. If the request for a enrollment verification was made in person or via fax, there is no automated confirmation sent to you. A enrollment verification ordered online through Athena may take 1-2 business days for processing.

Enrollment Status (Full and Part-Time Status)

What constitutes full-time and half-time enrollment status?
The number of credit hours required to be considered full-time, three quarter time, or half-time for enrollment verification purposes are as follows:

Undergraduate and Professional Students:
Fall and Spring Semesters:
12 or more hours = full-time
9 - 11.99 hours = three quarter
6 - 8.99 hours = half-time
1 - 5 hours = less than half-time

Summer Session:
6 or more hours = full-time
3 - 5 hours = half-time
1 - 2 hours = less than half-time

Graduate Students:

Fall and Spring Semesters:
9 or more hours = full-time
7 - 8.99 hours = three quarter time
5 - 6.99 hours = half-time
1 - 4 hours = less than half-time

Summer Session:
6 or more hours = full-time
3 - 5 hours = half-time
1 - 2 hours = less than half-time

Please note:

Audited courses do not count for purposes of computing full or half-time status.

Hours required for Financial Aid purposes and Veterans Educational Benefits purposes will vary in some cases. Contact the Office of Student Financial Aid at 706.542.6147 or the Veterans Educational Benefits Coordinator at va@uga.edu for more information.

Holds

What do I do if I have a hold that is preventing me from registering or preventing me from obtaining a copy of my transcript?
You need to contact the office that has placed the hold; only that office can remove the hold that has been placed on your record. In Athena you can view information on the hold. The name of the office and contact telephone number should be visible.

Graduate Courses

How can I tell which courses in the Schedule of Classes are Graduate courses?
Courses numbered 6000 and above are graduate courses. Only students who have been formally admitted to the Graduate School or have secured prior approval from their advisor and the Graduate School Dean may register for these courses.

Incomplete Course

I was assigned a grade of “I” in a previous semester and I am currently finishing up my coursework. Should I re-register for the class this semester?
No, you should not re-register for a course for which you have previously earned an “I”.  To complete the coursework, you should work with your instructor on an individual basis. For additional information on Incomplete grades, see Grades.

POD, POH, POM, POS, LCOM Courses

How can I register for a POD, POH, POM,  POS or LCOM course?
Course sections designated POD (Permission of Department) and POH (Permission of Honors) are restricted. For POD sections, contact the department offering the course. For POH sections, contact the Honors Program Office, Moore College, 706.542.3240. If you are given permission to register for a POD or POH section of a course, you must still register for the course via Athena.

Re-Admission

I have been out of school for more than a year. What do I need to do to register for the next term?
Students who have been out of school for one year or more (including a summer term) must first re-apply to the University. Undergraduate students should contact the Office of Undergraduate Admissions at 212 Terrell Hall, 706.542.8776. Graduate students should contact the Graduate Admissions Office at http://grad.uga.edu .

Registration Appointments

How are registration appointment times determined?
Registration appointment times are determined according to number of hours earned.

Reinstatement of Schedule

Why have all the classes I have registered for been dropped?
If you did not pay your tuition and/or fees by the deadline listed in the Payments Date section of the Calendar you may be dropped from all classes.

How do I reinstate my schedule?
See Reinstatement policy.

Schedule of Classes

Where can I get a current Schedule of Classes?     
The Schedule of Classes is available in Athena.

For descriptions of all the courses offered at the University, you will need to consult the Undergraduate Bulletin or Graduate Bulletin.

How can I tell which courses in the Schedule of Classes are Graduate courses? 
Courses numbered 6000 and above are graduate courses. Only students who have been formally admitted to the Graduate School or have secured prior approval from their advisor and the Graduate School Dean may register for these courses.

Section Change

After Drop/Add, how can I change to a different section of a course I am currently taking?
Section change forms should be used to switch to a different section of the same course, a different level of the same prefix, or a cross-listed section. In other words, the course you want to drop and the course you want to add must be compatible in one of the following ways: the new course must be the same course as the one being dropped (ex: drop SPAN 2001 for a new SPAN 2001); the new course must be cross-listed with the course being dropped (ex: dropping ENGL 3100 and adding the cross-listed HIST 3100); the added course must be of a similar content as defined by the UGA Bulletin within a sequence at a lower or higher level (ex: MUSI 2410 for MUSI 2400).

The section change form is located at the following link:  http://reg.uga.edu/files/forms/newforms/SectionChange.pdf

Study Abroad

Where can I get information about study abroad programs?
Contact the Office of International Education at 706.542.2900, 1324 S. Lumpkin Street, Athens, GA 30602

Transcripts

How do I request a copy of my UGA transcript?
See Transcripts for information on requesting a transcript.

I’ve attended another university/college and need to have that work reviewed for transfer credit. Where should I have the transcript sent?
The Admissions Office reviews all undergraduate-level work taken at other academic institutions and posts transfer credit to your UGA transcript. Undergraduate students should have the transcript from the other institution sent to the UGA Admissions Office, Terrell Hall, Athens, GA 30602.

Transient Student Enrollment

What is a transient student?
A transient student is one who has been given approval by his or her home institution to attend another academic institution for a specific semester/session. A University of Georgia student who wants to take courses at another institution for a specific term (normally the summer) needs to request a Transient Letter from the Office of the Registrar. The University of Georgia remains the home institution for that student. Students from other academic institutions who wish to attend UGA for a specific term (normally the summer) must obtain a Transient Letter from their home institution and submit it to the Admissions Office at UGA.

How do I become a transient student?
UGA students must check with the institution they wish to attend to determine what that particular institution requires for admission as a transient student. They may require immunization records, transcripts and/or a transient letter before you may be admitted to register at that visiting school. 

What is a transient letter?
A transient letter is a type of letter of verification that offers information regarding your academic standing and official recommendation from the University of Georgia for your entrance for the visiting term at another school.

How do I request a transient letter?
See FAQ for requesting a letter of verification. When requesting the letter online through Athena you will only check the box for “Transient letter” as the information to include in your letter of verification. It will ask you to enter the term and year in which you will be a transient student.

  • Requesting a letter in person:
    • Keep in mind some institutions require the transient letter be sent directly from your home institution (UGA); so be sure, if you are taking the letter in person, that they will accept it from you. If you are requesting the letter in person to be sent directly to the visiting school, you will need to provide the address or fax number where the transient letter is to be sent. Be sure to bring your photo ID with you.  We will not be able to process your request without it.

How do I request a transcript?
See FAQ for requesting a transcript

What if the visiting school wants a letter specifying what classes I am allowed to take?
This type of letter is not provided by the Office of the Registrar. The University of Georgia’s policy for transient students is that they may take any class at the visiting school of their choice, so long as an official transcript is sent back to the University once the course has been completed. If you need a letter specifying which classes you are to take as a visiting student, you would need to request that from your academic advisor.

I’ve finished my class at my visiting school, how do I get that credit on my UGA transcript?
You must request an official transcript from your visiting school to be mailed to the UGA undergraduate admissions office. Their address is Office of Undergraduate Admissions, University of Georgia, 212 Terrell Hall; Athens, GA 30602

How do I check to see if my credit from my visiting school is on my record?
You may check your credit earned on your UGA transcript that you may view online through Athena. To view your transcript on Athena:

  • Log on to Athena
  • Choose the Student Tab
  • View Transcript
  • Click on View a copy of my Transcript

I’ve viewed my transcript online, but my transfer credit still does not show up on my UGA transcript. What should I do?
Contact the Office of Undergraduate Admissions to make sure they have received your transcript. You may need to re-request your transcript from your visiting school.

How do I transfer my HOPE scholarship to my visiting school?
A HOPE transient form must be filled out with the Office of Student Financial Aid.

Waitlisting vs Registration

See the Waitlisting Page for detailed instructions on managing Waitlisting.

What is the difference between being registered for a class and waitlisted for a class?

If you are registered for a class, you are eligible to attend, earn a grade, and receive credit for the class. You will be billed tuition and fees for all registered courses.

If you are waitlisted for a class, you are not registered. You are on a list of students who are waiting to register for the class when seats becomes available. While on a waitlist, you are not billed tuition or fees for the class, and the hours of the waitlisted class do not count towards enrolled hours

Withdrawal from a Class (Course Withdrawal)

As of Fall 2014, students who withdraw from courses before the withdrawal deadline will receive a W grade. Withdrawals from courses will not be permitted after the withdrawal deadline except in cases of hardship as determined by the Office of Student Support Services.

In light of the change in the withdrawal policy effective Fall 2014, can I appeal to the Educational Affairs Committee to change any previous WF grades I have received or to retroactively withdraw from a course?

According to the proposal that passed the University Council, no appeals are allowed based on the fact that the policy has changed.

What is the difference between dropping a course and withdrawing from a course?
You may drop one, some, or all of your classes during the drop/add period. Courses dropped in this manner do not appear on your transcript and are not considered as hours attempted for financial aid purposes. No grade is assigned for such courses. A student who wishes to withdraw from a course after the last day of the drop period for a term must withdraw through Athena.

If you are considering withdrawing from a course (or all of your courses) due to verifiable hardship circumstances, please be sure to contact the Office of Student Support Services for hardship withdrawal consideration. They are located in room 236 Memorial Hall, Athens, Georgia 30602-6111, 706.542.8220.

How do I withdraw from a course?
After the designated drop period and prior to the withdrawal deadline, you withdraw from the course via Athena.

I attempted to withdraw from a course before the withdrawal deadline but I had a flag on my record preventing me from doing so. What can I do?
To remove a flag, contact the office listed in Athena and resolve the issue related to the flag. Once the flag has been removed, withdraw from the course in Athena. If the removal of your flag and withdrawal occurs within 24 hours of the withdrawal deadline, contact our office immediately during normal business hours. If you are not in the Athens area, you can email us at reghelp@uga.edu. Assistance will not be provided to students who do not contact our office within 24 hours of the withdrawal deadline.

Will withdrawing from a course affect my financial aid?
You are encouraged to check with the Office of Student Financial Aid prior to withdrawing from a course. See Withdrawals for further information and review the information in the Bulletin       
(http://bulletin.uga.edu/Bulletin_Files/acad/general_Link.html)

Withdrawal from All Classes (University Withdrawal)

How can I withdraw from UGA for a term?
If you want to withdraw from all courses after the last day of the designated drop period for a term (or the last day of drop/add for the related summer session), but before the designated withdrawal deadline, you should do so via Athena.

 If you are considering withdrawing from a course (or all of your courses) due to verifiable hardship circumstances, please be sure to contact the Office of Student Support Services for hardship withdrawal consideration. They are located in room 236 Memorial Hall, Athens, Georgia 30602-6111, 706.542.8220.

Students who withdraw from all classes within a specific period of time may be eligible for a refund based upon the date of withdrawal.

A student against whom disciplinary charges are pending will not be permitted to withdraw from the University with a clear record until such charges have been resolved.

Withdrawal from all classes constitutes withdrawal from the University for that term.

What if I need to withdraw due to a serious medical problem or other exceptional circumstances?
If you experience significant personal hardship (e.g., medical or family emergency, prolonged illness), the Student Support Services Office can approve a hardship withdrawal from all courses in the term for which you are currently registered. In the case of an approved hardship withdrawal from all courses, the Registrar will assign grades of WP. The instructors will be informed of the assignment of the WP grades. The deadline for final approval of a hardship withdrawal by Student Support Services is the last day of classes for that particular semester. If the hardship withdrawal process is not complete by the last day of classes, you must appeal for a retroactive hardship withdrawal from the Educational Affairs Committee. A hardship withdrawal cannot ordinarily be used to withdraw selectively from some courses while remaining enrolled in other courses. Selective withdrawal will be permitted only under exceptional circumstances.

What if I am called to active military duty during the semester?
If you receive emergency orders to active duty during a semester in progress, you must provide the Office of Student Support Services (236 Memorial Hall) with a copy of these orders. The orders must include the date you must report for duty and the length of time of service. This official documentation is required in order to receive a military withdrawal. A military withdrawal allows for a full refund of tuition and fees.

To ensure you receive the correct tuition rate upon your return to UGA , you should contact the VA representative in the Office of the Registrar at the same time you process your military withdrawal. Effective fall semester 2010, federal law states that a student called to active duty and who returns to the same institution upon his/her return will be assessed the tuition in effect at the time he/she left UGA for a period of one academic year.

Will withdrawing from all or some of my courses affect anything else at the University?
You need to be aware that a reduction in hours may affect your Student Financial Aid, the HOPE scholarship, athletic and ticket eligibility, University housing accommodations, use of University resources and access to University facilities, immigration status for international students, Veterans Educational Benefits, and the loss of full-time student status. You should contact the appropriate office as well as your academic advisor with questions about the impact of your withdrawal from a course before you initiate a withdrawal.

Veterans and dependents of veterans who receive educational benefits must notify the Veterans Educational Benefits Coordinator in the Office of the Registrar of any course load reductions.