Grade Change FAQs

Frequently Asked Questions

Who can initiate a Change of Grade?

Any instructor of record on a course can initiate a grade change request in Athena.

Who approves e-Grade Changes?

Only the academic department head or designee of the course can approve grade changes in Athena. A student’s dean’s office is not required for approval.

For which terms can an e-Grade Change be submitted?

Grade changes can only be submitted in Athena for the previous three semesters.

Can a grade be changed to a “W”?

No, grade changes to “W” require the approval of the Educational Affairs Committee.

Can a grade be changed from a “W”?

No, instructors wishing to remove withdrawal grades will need to submit a paper change of grade form and supporting documentation to request the change.

Who calculates changes to a student’s academic standing after a grade change occurs?

The Office of the Registrar will calculate changes to a student’s academic standing when a change of grade has been processed.

How will dean’s offices be notified of changes to a student’s academic standing?

The Office of the Registrar will notify the designated contact person for each school or college of changes to their students’ academic standing.

Where can a student see if a change of grade has been completed?

The student can confirm that a grade change has been completed by looking at his or her transcript in Athena.

How are students notified that they have a pending grade change?

Students are notified via email when a change of grade has been requested for one of their courses as well as when the request has been approved or denied.

If the original course instructor is no longer at UGA, who will initiate the change of grade?

The course department head can submit a paper change of grade form directly to the Office of the Registrar.